This position is in charge of overseeing and managing the finance department and is responsible for the overall financial management of La Jolla Music Society (LJMS) including, but not limited to the accurate and timely reporting of financial statements, general ledger, payroll, 401k, accounts receivable, accounts payable, budgeting, forecasting, modeling, employment taxes, sales taxes, property taxes, risk management, and various special projects, including preparation of financial reports for grant applications and institutional funders. The Director of Finance will supervise the Business Manager and the Finance and Administration Assistant. The Director of Finance will follow and improve upon a month-end close process to ensure the team accomplishes their respective tasks accurately and timely. This position will frequently present financial reports to the board and various committees. Acts as liaison between LJMS and outside CPAs in providing the required information and managing the annual audit and Form 990 preparation.
Duties and Responsibilities:
- Prepare or direct preparation of financial statements, business activity reports, financial position forecasts, annual budgets, or reports required by regulatory and taxing agencies.
- Develop and utilize forward-looking, predictive models and activity-based financial analysis to provide insight into the organization’s operations and business plans.
- Understand fund accounting with grants, restricted funds, and endowment investments.
- Analyze the financial details of past, present, and expected operations to identify development opportunities and areas where improvement is needed.
- Monitor financial activities and details, such as cash flow, investments, and reserve levels, to ensure that all legal and regulatory requirements are met.
- Receive, record, and authorize requests for disbursements in accordance with company policies and procedures.
- Conduct or coordinate reconciliations of company accounts, sub-ledgers, and financial transactions to ensure compliance with state and federal requirements and statutes.
- Analyze the effect of federal, state, and local statutory and regulatory changes along with changes in accounting guidance to ensure correct application to LJMS policies and processes.
- Responsible for hierarchy and scalability in the chart of accounts and accuracy in the general ledger and financial statements.
- Review, analyze, and reconcile general ledger accounts, investment transactions in conjunction with preparing monthly reports for management.
- Review and approve journal entries.
- Review and approve payroll.
- Oversee investment accounts recordkeeping including allocation of earnings among funds.
- Supervise employees performing financial reporting, accounting, collections, payroll, and budgeting duties.
- Train, support, and mentor the professional development of Finance Department staff.
- Demonstrate good judgment and leadership to La Jolla Music Society in the community.
- Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures and efficient control and utilization of financial resources.
- Serve as company liaison with auditors (annual financial audit).
- Develop and maintain relationships with banking, investment, insurance, and non-organizational accounting personnel to facilitate financial activities.
- Develop and administer internal control policies, guidelines, and procedures for activities such as budget administration, year-end forecasting, modeling, cash and credit management, and accounting.
- Maintain current knowledge of organizational policies and procedures, federal and state policies, and accounting standards.
- Responsible for accurate and timely payroll tax, sales and use tax, property tax, annual census, and 401k reporting.
- Other duties as assigned.
Skills and Qualifications:
- Bachelor’s degree in Accounting, Finance, or Business-related field required. CPA or MBA is a plus.
- Experience in a nonprofit organization particularly performing arts is preferred along with a thorough knowledge of general nonprofit accounting, including the application of general accounting theory.
- Minimum 7-10 years experience in accounting plus 3 years Controller experience.
- The ideal candidate possesses leadership and supervisory capabilities, solid operational and technical accounting skills, and works proactively to drive results.
- Must be PC proficient and able to thrive in a fast-paced setting. Experience with Financial Edge or other financial software and Tessitura ticketing/fundraising systems is a plus. Must have extensive experience with Microsoft Excel.
- The Director of Finance is a self-starter, flexible, has a high level of integrity, and is action and goal-oriented in a fast-paced, team-oriented, collaborative environment.
- Ability to develop and maintain strong relationships. Demonstrated mentoring, coaching, and organizational administrative skills required.
- Self-managed and able to work independently while managing multiple projects and deadlines.
- Strong communication skills, written and verbal.
Salary commensurate with experience. La Jolla Music Society offers paid vacation, holiday, and sick time; parking; and contribution to a 401K account, as well as health, dental, and vision insurance coverage.